Invoices and delivery notes, reconciled on their own
Smart Invoice processes incoming supplier delivery notes and invoices, automatically reconciles them against the original order, and gives you real control of cash flow, with no spreadsheets and no line-by-line manual review.
Reconciling invoices by hand is slow and error-prone
Every supplier invoice has to be cross-checked manually against the delivery note and the original order, and any discrepancy surfaces late, once it already affects payment or cash flow.
Line-by-line manual reconciliation
The administration team checks every invoice against the delivery note by hand, a slow and repetitive process.
Discrepancies that go unnoticed
Differences in price, quantity, or terms are spotted late, or not at all.
Limited cash flow visibility
Without an automated process, it's hard to keep a clear, up-to-date view of payment obligations.
Automatic reconciliation, end to end
It processes every incoming delivery note and invoice, reconciles them automatically against the original order, and keeps an up-to-date view of the company's cash flow.
Automatic document processing
Reads supplier delivery notes and invoices in any format, extracting the relevant data.
Reconciliation against the order
Automatically cross-checks the document received against the original purchase order, line by line.
Discrepancy detection
Identifies differences in price, quantity, or terms and flags them before payment is approved.
Cash flow control
Keeps an up-to-date view of outstanding payment obligations and their impact on treasury.
From document received to controlled payment
The solution processes every document and a human only steps in when there's a real discrepancy.
Connects with what you already use, frictionlessly
It connects to your ERP and to the channels where your suppliers' invoices arrive.
Suppliers and ERP
Receives supplier invoices and delivery notes, and looks up the original purchase order in the ERP.
Smart Invoice
Extracts data, reconciles against the order, and detects discrepancies automatically.
Finance and treasury
Updates cash flow and escalates to administration the issues that need human review.
Human oversight available at every critical step: the solution proposes, your team decides when it's needed.
Where it saves the most admin time
Companies with a high volume of suppliers
Automates the reconciliation of hundreds of monthly invoices without growing the administration team.
Recurring purchasing and replenishment
Reconciles frequent orders automatically, freeing time for supplier negotiation.
Finance focused on treasury
Gives real-time visibility of payment obligations for better cash flow management.
A distribution company with an overwhelmed back office
A real example of the kind of situation this solution solves.
The administration team spent more than two days a week manually reconciling invoices from over 40 different suppliers, and several price discrepancies went unnoticed until the monthly close.
Every invoice was compared by hand against the delivery note and the original order in a spreadsheet. With the monthly supplier volume, it was impossible to review each line in the necessary detail, and some billing errors only surfaced when balancing the books at month end.
Smart Invoice automatically reconciles every invoice against the original order as soon as it arrives, and immediately flags any price or quantity discrepancy.
The administration team stops reviewing every line by hand. The solution processes the document, reconciles it against the ERP, and only escalates cases with a real difference to a person, with the exact detail of the discrepancy already identified.
Stop reconciling invoices by hand
We'll show you how Smart Invoice reconciles your supplier invoices automatically.