Construction invoices, reconciled on their own
Smart Invoice processes invoices from construction, renovation, and maintenance suppliers, reconciles them automatically against the original order, and gives you real control of each development's cash flow.
Reconciling construction invoices by hand is slow and error-prone
Every invoice from a construction or maintenance supplier has to be cross-referenced manually against the budget and the original order, and any discrepancy surfaces late, once it already affects the development's cash flow.
Line-by-line manual reconciliation
The administration team checks every construction invoice against the budget by hand.
Discrepancies that go unnoticed
Differences in price, quantity, or line items are caught late, or not at all.
Limited cash flow visibility
Without an automated process, it's hard to get a clear view of payment obligations per development.
Automatic reconciliation, end to end
Processes every construction or maintenance invoice, reconciles it automatically against the original budget, and keeps an up-to-date view of each development's cash flow.
Automatic document processing
Reads construction supplier invoices in any format, extracting the relevant data.
Reconciliation against the budget
Automatically cross-references the document received against the original construction budget, line by line.
Discrepancy detection
Identifies price or line-item differences and flags them before payment is approved.
Cash flow control per development
Keeps an up-to-date view of outstanding payment obligations for each construction site or development.
From document received to controlled payment
The solution processes every document and a human only steps in when there's a real discrepancy.
Connects with what you already use, frictionlessly
Connects to your construction management ERP and to the channels where your suppliers' invoices arrive.
Construction suppliers and ERP
Receives construction supplier invoices and looks up the original budget in the ERP.
Smart Invoice
Extracts data, reconciles against the budget, and detects discrepancies automatically.
Finance and treasury
Updates cash flow per development and escalates to administration the cases that need review.
Human oversight available at every critical step: the solution proposes, your team decides when it's needed.
Where it saves the most admin time
Developers with active construction
Automates invoice reconciliation for dozens of suppliers per development.
Portfolio maintenance management
Reconciles recurring maintenance invoices without growing the administration team.
Finance focused on treasury
Gives real-time visibility of payment obligations per site for better cash flow management.
A developer whose administration was swamped by active construction
A real example of the kind of situation this solution solves.
The administration team spent more than two days a week manually reconciling invoices from over 30 construction suppliers, and several price discrepancies went unnoticed until the development closed.
Every invoice was compared by hand against the budget in a spreadsheet. With the volume of suppliers per development, it was impossible to review each line in the detail required.
Smart Invoice automatically reconciles every invoice against the original budget as soon as it arrives, and immediately flags any price or line-item discrepancy.
The administration team stops reviewing each line manually. The solution processes the document, reconciles it against the construction ERP, and only escalates to a person the cases with a real difference.
Stop reconciling construction invoices by hand
We'll show you how Smart Invoice reconciles your construction supplier invoices automatically.